Stakeholders in property registration

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1. Who are the main users of property information?

The main users of property information are notaries, lawyers, bailiffs, which can be characterized as professional users. Other common users are banks and financial institutions, citizens seeking property information and state agencies seeking information mainly about the property status of state debtors.

2. How is land registry information stored? Is it in electronic or paper format?

In Land Registries operating the system of transcription, the information is available in paper form in the Land Books, but the basic registration information is also available electronically.

In Land Registries operating the cadastral system, the information is available entirely electronically, but the title/act registered is also stored in paper form.

3. How is that information obtained?

In both systems the title/act to be registered is presented in the Land Registry in paper form. For the moment, there is no electronic transmission of document, even though the law provides for such possibility.

4. Is the register open to the public?

Yes, the register is open to the public.

5. If not, in what circumstances is access to title information granted?

Not applicable, see answer 4.

6. Is there a fee for the information?

There is a fee for information, unless the law provides for an exemption from fees, which is the case namely for specific state authorities.

7. What information is provided on the register?

The basic elements of the register information are; the names of the owners/beneficiaries, the characteristics of the property including cadastral data for areas already mapped, the nature of the property right/legal situation registered, the value of the property right.

A certified copy of the title/act registered is also stored and available to the public.

8. If more information is available “off register” in what circumstances can it be accessed?

There is no information off register.

9. Is any information provided free of charge?

As already mentioned (answer 6), only state authorities are entitled of free of charge information in special cases provided for in the law.

10. Is it available online?

No, land registry information is not available online.

11. How is payment made?

Payment is made on the spot in the Land Registry or by means of a bank transfer.

12. How long does it take to receive property information?

For an on the spot investigation, the reception of information is immediate; the interested party can immediately consult the land books or the cadastral database.

13. If a paper/certified copy of title information is required, how long does it take to issue?

The time varies depending on the Land Registry, the law does not provide for a specific time period. However, in most cases such a copy is issued within a time period of 2 to 5 days.

14. Is the information linked to a map?

The information is linked to a map only in Land Registries operating the cadastral system, in areas where the land survey has been completed and there is cadastral data available.

15. How is the map accessed-at the same time as the request for title information?

There is a special page in the cadastral database containing the position of the immovable in the map and a different one presenting all the legal information relating to the specific immovable.

16. What other services are provided by your organisation

There are no other services provided by the Land Registries apart from the registration of titles/acts and the rendering of property information.

17. What other uses are being made, if any, of information held on the register?

There are no uses of registration information other than providing it to the public.