1. WHO CAN APPLY FOR INFORMATION: IS THE LR ABSOLUTELY PUBLIC OR NOT?
– Legitimate interest, data protection:
The Irish land register is public. Any person can apply to inspect or obtain a copy of land registry information by way of an application in the correct form and on payment of the appropriate fee.
The original deeds and documents of title upon which an entry on the register is made are archived and these original deeds and documents are not available to the public. A person must satisfy the requirement of Rule 188 of Land Registration Rules 1972-2011 in order to obtain access to the archived data.
– What relevant data or prove must be provided:
For application for a copy of information the following is required:
An applicant can search by address, search by navigating the online map, search by selecting a map area, search by inputting map coordinates. When the correct property has been identified a certified copy of the folio and associated title plan can then be applied for, or the property and folio and map can be inspected on line. No proof is required. Any party can access the information on application in the appropriate form accompanied by with the prescribed fee. See paragraph 3 for how to obtain it.
For access a copy of the Instrument the following is required:
When an application for registration is completed, the legal effect of the documents lodged is registered on the folio. A purchaser for value can rely on the folio as evidence of title without having to read the title deeds. The title documents are subsequently filed in the Land Registry in a file known as an Instrument.
- There are some circumstances in which an inspection of an Instrument may be applied for. However, not everyone is entitled to inspect an Instrument. The Instrument can only be inspected by the registered owner of the property, his personal representative and any person authorised by such persons or by an order of the court or under Rule 188 of the Land Registration Rules 1972.
- Before completing an Application Form for Copy Instrument under Rule 188, an applicant must specify why he/she considers him/herself to be entitled to inspect and/or obtain a copy of the Instrument (or part of an Instrument).
- Any person who is entitled to inspect an Instrument may obtain a copy of the Instrument, on payment of the appropriate fee.
- The completed application form along with appropriate identification and a cheque/postal order for the relevant fee (€25 per Instrument) should be lodged to:
Customer Service Unit
Property Registration Authority
2. WHERE CAN BE FOUND THIS INFORMATION:
As above or landdirect.ie
3. HOW TO OBTAIN IT:
Carrying out a mapping search will reveal if the property is registered in the Land Registry and will identify the relevant folio number.
To apply for a mapping search (fee €6.00):
- Outline the relevant plot in red on an Ordnance Survey Ireland map and send with your completed application Form 100 with a cheque/postal order for the relevant fee to;Customer Service Unit
Property Registration Authority
- Attend at our public office and point out the relevant plot on the maps provided. Once the folio number has been identified you may then apply for a certified Copy Folio or Copy Folio/Title Plan.
To apply for a names index search (fee €2.50):
- You must know the name and address of the current registered owner. (Otherwise you must apply for a mapping search as above).
- Send your completed application Form 99 together with a cheque/postal order for the relevant fee to:
- Customer Service UnitProperty Registration Authority
If the result of a Search indicates that the property is not registered in the Land Registry it may have been dealt with in the Registry of Deeds, i.e. the title is unregistered.
Note: approximately 93% of the total land mass of the State and almost 90% of the legal titles in Ireland are now registered in the Land Registry. On a conveyance or an assignment for value, a property must be registered in the Land Registry within 6 months.
4. WHEN DOES THE EXCERPT ISSUES?
The information is issued on request. If an application is pending, the reference number of the dealing pending will appear on the copy folio so the applicant is on notice that a title matter is pending registration.
5. WHAT IS THE VALIDITY PERIOD OF THE EXCERPT FROM THE LAND BOOK?
There is no validity. The extract reflects the legal status at the moment of issue.
6. WHERE CAN THE EXCERPTS FROM THE LAND BOOK ARE USED?
In most instances, excerpts are requested by a professional (i.e. a solicitor) acting in an application for registration (either at investigation or completion stage) on behalf of an applicant and/or a financial institutions. Often the financial institutions may apply on investigation of title for the purpose of perfecting its security.
7. HOW TO IDENTIFY THE IMMOVABLES?
Properties are assigned a folio number which is the reference number. If the folio number is not known, it can be obtained by searching in the manner stated above i.e. by map search or by names index search. Each folio is linked to a title plan (map). The map is referenced to a seedpoint (unique plan identifier) which is linked back to the folio details.
8. LR AND CADASTRAL RELATIONSHIP:
The Land Registry maintains a general and/or index map that records the position and extent of every registered property. The Registry map is based on the Ordnance Survey Maps for the State.The Land Registry digital maps are based on OSi vector data referencing the Irish Transverse Mercator (ITM) coordinate reference system.